Saved Filters

Overview

Use saved filters to keep a grid view you set up often, and bring it back with one click. A saved filter holds the grid's column filters, sort, search, grouping and Adv. Filters selections. Save it for yourself, or share it with the project team so everyone works from the same view.

Saved filters are available on the Equipment, Work, Issues and Attachments grids of a project, and on the Work grid of a project template.

How to use

Set up the grid the way you want it: column filters, sort, search, grouping and Adv. Filters.
Click Save Filter in the grid toolbar. Give the filter a name and choose who can use it:
- Only me
- Everyone on this project – anyone who can open the project, including people added later
- Specific project members – pick the people
What will be saved lists exactly what the filter will hold, so you can check it before saving.

Save current filters dialog with the filter name, sharing options and the list of what will be saved

Saved filters appear as badges under the toolbar. Click a badge to apply it. The badge turns solid amber while the grid matches the saved filter, the same color a column shows when it is filtered. Change anything in the grid and the badge switches to an amber outline, so you can tell you have moved away from the saved view. Click the badge again to return to it or click × to clear it and go back to the grid's default view.

Grid toolbar with the Save Filter button and the saved filter badges, one of them applied

Use ⋯ on a badge to rename the filter, change who it is shared with, replace it with the current grid filters, or delete it.

Edit saved filter dialog with rename, sharing, replace with the current grid filters, and delete

Note that a shared filter never shows anyone more than they could already see. Each person who applies it gets the rows they have access to.

Saved filters belong to one project and one grid, and they are available while you are online. Filters that were saved before a project was downloaded will be available to apply in offline mode.

On a phone or tablet

When a list shows cards instead of columns, the row reads Saved filters with the number of filters in it. Tap the arrow beside it to fold the row to one line, so the list has more room: only the saved filter you applied stays in view, and the arrow opens the row again. Each kind of list remembers whether you folded it, on that device.

The Saved filters row folded with the arrow (1), showing only the applied saved filter (2)

Clear all in the Filter list also ends a saved filter you applied. See How do I filter or sort a list on my phone or tablet?

My work and My issues

On a project's Work and Issues pages the Saved filters row is always there, even before anyone saves a filter. It starts with a built-in badge, My work (My issues on the Issues page), that shows only what is assigned to you, or, when your company shares issue and work assignments, to anyone at your company.

The Saved filters row on the Work page, starting with the built-in My work badge

It turns amber and clears with × like any saved filter, but it has no ⋯: it cannot be renamed, shared, replaced or deleted, and there is nothing to save. It also works in a downloaded project, online or offline. It is not on project templates. See My Work.

Who can see, edit and delete a saved filter

Everyone who can open a grid can save filters for their own use, guests included.
Sharing a filter with the project, or with specific members, is available to Users, Account Admins and System Admins.
Only the person who created a filter can rename it, change who it is shared with, or replace its contents. Opening ⋯ on someone else's filter shows the saved view read-only, with who shared it.
Account Admins and System Admins can delete a filter that has been shared with them. Nobody else can delete another person's filter, and nobody can see another person's private filters.

Read-only view of a filter shared by another user, with Delete available to an admin